Did you know that punctuation can be “smart”? (Well, now you do!)
In this post, we share our (super easy) insider tips for making the punctuation in your document as smart as can be.
What is smart punctuation?
As you can see in our image, smart punctuation is rounded, whereas so-called dumb punctuation looks square. With a serif font, such as Times New Roman, rounded punctuation reads better. Rounding is most noticeable on quotation marks, apostrophes, and commas. Most phone and computer software now includes default settings to make punctuation smart.
Pasted content, however, often retains straight punctuation, giving a mix of styling that can jar readers. Or, if your settings are not set for smart punctuation, it won’t be rounded as you type. Some content, such as participant quotes, can have many quotation marks and apostrophes—but what a pain to switch them all one by one!
How to make existing punctuation smart
- Press CTRL+H to open the Find and Replace dialogue box.
- In the “Find what” field, type in a quotation mark (or an apostrophe or comma, as the case may be).
- In the “Replace with” field, type in the same mark.
- Click Replace All.
You don’t have to worry about what the punctuation marks look like in the find and replace fields: MS Word will make them all smart. (And you’ll look pretty smart, too, when you submit your paper.)
If you notice straight punctuation in your paper, remember that it might come from pasted content. Double-check to be sure you have properly attributed any quoted material.
Troubleshooting smart punctuation settings in MS Word
We can practically hear you: “Wait! Help! MS Word doesn’t do this for me!” If Word isn’t making your quotes smart automatically, this feature is easy to enable.
1. In Word, go to the File tab (far left) and select Options.
2. From the menu on the left, choose Proofing and then click the AutoCorrect Options box.
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